Everything you get

What is Program Access?

Program Access is the coach subscription for XC and track programs. One license covers your whole team (unlimited athletes and staff). You get 12-week playbooks, Coach Hub tools, handouts, Coach Clubhouse, and a monthly team Zoom huddle with Luke (RDN + head coach).

• $590/year per program
• Unlimited team members — no per-seat fee
• Cancel anytime; access through end of billing period

How to get it: For Teams → “Get Program Access – $590/yr”. After payment you’ll receive an email to set your password and sign in.

How to get started

Complete the 4-step Coach Onboarding in under an hour. You’ll:

1. System overview — what Aspire is and how the three offers (Parent & Athlete Access, Program Access, 1:1) fit together.
2. Set up communication — copy and schedule 6 parent emails (preseason welcome, meet-week, heat, iron, long meet, end-of-season).
3. Choose your playbook — Distance (800–3200, XC) or Full Track (sprints, jumps, throws, distance).
4. Run Week 1 — send the Week 1 email, give the 2-minute talk, share the tool or handout.

Each week after that: open your playbook, read the talk, send the email, share the tool. ~5 min prep per week.

12-week playbooks

Each playbook has 12 weeks. Every week includes: a parent email (copy/paste), a 2-minute team talk (bulleted script), and tools to share. Open the playbook each week and use that week’s accordion.

Coach Hub tools

All of these are in the Tools page under “Coach Playbook Kit”. Use them for team talks, parent emails, event planning, snack locker, policy, meetings, and language/surveys.

• Athlete Fueling Report— Name + mileage → printable report
  Open →
• Team Talk Scripts— 10 topics × 3 durations = 30 scripts
  Open →
• Parent Email Generator— 10 ready-to-send email templates
  Open →
• Team Event Nutrition Planner— Event type + team size → shopping list
  Open →
• Team Dinner Order Form— 8 restaurants, items, quantities, cost
  Open →
• Snack Locker Setup— Team size + budget → Costco shopping list
  Open →
• Coach Season Planner— 3 seasons × meeting schedules + topics
  Open →
• Team Nutrition Policy Generator— 7-section customizable policy
  Open →
• Parent Meeting Templates— 4 meeting outlines + agenda + handouts
  Open →
• Parent Communication Templates— 4 emails: welcome, championship, heat, blood work
  Open →
• Coach Language Audit— 15-question quiz, safe vs harmful phrases
  Open →
• Athlete Nutrition Surveys— 3 survey templates: debrief, intake, weekly
  Open →
• Pre-Season Checklist— 25 action items before day 1
  Open →
• Team Captain Toolkit— 7 nutrition leadership duties
  Open →
• Season Nutrition Calendar— 12-month plan, monthly focus + actions
  Open →
• Nutrition Periodization Guide— 5 training phases with nutrition targets
  Open →

Full toolkit (all kits)

Program Access includes every tool on the site: Race Week Kit, Meet Day Kit, Hydration Kit, Travel Kit, Iron Kit, Screening & Safety Kit, Daily Fueling, Recovery & Injury, Female Athlete, On-the-Go, and Specialty Tools. Browse by kit: Tools.

Use the playbook each week for the “tool of the week”; use the full toolkit anytime for race week, heat, iron, travel, injury, or parent meetings.

Templates: build your own

Take our templates — parent emails, team talks, policies, checklists — and customize them to plan your season. Open the full Templates page →

Coach content (one-pagers & guides)

Short guides and checklists you can use with your staff or share with parents. These live in the content library (coach-resources). A few highlights:

• Weekly Readiness Checklist — One-page checklist: hydration, GI, energy/RED-S, iron, sleep; when to refer
• Program Nutrition Blueprint — Program model: policy, roles, screening, resources
• Championship Week Fueling — 5 days out → race day → between rounds → after
• Running & Sickness One-Pager — Neck rule, what to tell parents, when to refer, links to Sick Day Protocol
• Team Nutrition Education Basics — Foundations for team-wide nutrition education
• Pre-Competition Team Meal Planning — Team meals before meets and events
• Hydration Monitoring for Teams — Team hydration tracking and heat safety
• Building Healthy Team Culture — Culture and communication around food and bodies
• Weight Conversations for Coaches — How to talk about weight and when to refer
• Coach Implementation Kit — Implementation guide and setup
• Monthly Huddle Setup — How to join and use the monthly team Zoom huddle

Parent-facing emails (week 1–10) are in onboarding Step 2 and in the playbooks. The content library also has week-by-week email-style articles (e.g. welcome, pre-practice, hydration, meet-day, recovery, iron, championship) you can copy or link.

Handouts & shareables

“Handouts” means anything you can print or share with families. You get:

• Athlete Fueling Report — Generate a report per athlete (name + mileage → printable).
• Hydration Color Chart — Print for locker room or training room.
• Checklists — Race PR Checklist, Hot Meet Fueling Checklist, Track Meet Packing List, Pre-Season Checklist, Weekly Readiness (coach content).
• RED-S / safety — RED-S Screener, Bone Health Screener, Training Readiness Quiz; share links or print summaries.
• Any tool output — Most tools produce something you can screenshot, print, or link (e.g. Carb-Loading Calculator, Iron Protocol, Travel Kit Builder).

Safety & community

• Red Flags & Next Steps

  7 warning signs (underfueling, RED-S, disordered eating, injury) and what to do / when to refer.

• Coach Language Guardrails

  What to say and what to avoid around food, bodies, and weight.

• Coach Clubhouse

  Private community; Luke answers within 24–48 hrs. Post questions, share strategies.

• Monthly Huddle

  Live Zoom huddle on iron, heat, injury, race week. Your athletes can join through the team subscription; invite and schedule in your dashboard or from the Monthly Huddle setup guide.

Parent emails (quick reference)

You get 6 ready-to-send parent emails in Onboarding Step 2, plus 10 more in the Parent Email Generator. The playbook gives you one email per week (12 total) — copy from the playbook accordion each week, or schedule the 6 onboarding emails at the start of the season and use the playbook for the rest.

Onboarding 6: Preseason Welcome, Meet-Week Basics, Hot Weather, Iron & RED-S Awareness, Long Meet/Invitational Prep, End-of-Season Transition.